Before departure
Is the vehicle suitable and available? Has the driver accepted?
BOSSFLOW / FLEET & OPERATIONS
Fleet Dispatch
& Operations
The right vehicle. A clear owner.
Every job accounted for.
01 / 03 FACTORY & COMPANY FLEETS
One operational foundation.Factory & company fleetsTransport & freight operatorsTransfers & charter fleets
01 / YOUR OPERATION
Different vehicles.
Different working days.
A factory lorry, a freight job and an airport transfer should not be forced into the same form. Start with the decisions your team actually makes.
01 / Factory & company fleets
The right vehicle. Before the job leaves.
Match the job to vehicle capacity, availability and a responsible driver. Keep loading delays and completion records together.
- Lorry & truck allocation
- Loading windows & exceptions
- Vehicle readiness & job ownership
02 / Transport & freight operators
Connect the dispatch desk to the next handoff.
Coordinate vehicle jobs alongside shipment readiness. Keep fleet allocation distinct from PO, container and document coordination.
- Vehicle and driver planning
- Shipment and document readiness
- Named owners for exceptions
03 / Transfers & charter fleets
From the driver’s reply to the final balance.
Separate customer confirmation from driver acceptance. Review trip expenses and commission before closing a settlement.
- Accept, decline & reassign
- Trip progress & exception notes
- Approved costs & driver settlement
02 / THE WORK BETWEEN THE VEHICLES
Not just where the truck is.
What needs to happen next.
Build a reliable operating record before adding GPS, routing or integrations. Those capabilities need their own scope and verification.
While work moves
What is delayed? Who owns the next action?
Before closing
Is the record complete? Which costs are approved?
03 / FROM WORKING PROJECTS
See the decisions.
Try the handoffs.
Selected workflows from two existing development projects, rebuilt as independent public demos with fictional records. No access to the original systems.
PRIVATE TRANSPORT PROJECT
Driver response → cost review
Acceptance, rejection reasons and settlement.
SHIPMENT OPERATIONS PROJECT
PO selection → plan approval
CBM totals, document gaps and plan locking.
The factory dispatch scenario is a new concept demonstration, not an existing client deployment.
ONE JOB. A CLEARER THREAD.
From allocation
to a completed record.
- 01
Define the job
Record the pickup, destination, time window and vehicle needs. Cargo weight and passenger count are different requirements.
- 02
Check availability
Review capacity, maintenance, existing assignments and driver availability before allocation.
- 03
Assign an owner
Allocate a suitable vehicle and driver. Keep the assignment separate from acceptance.
- 04
Receive a response
An acceptance moves work forward. A decline needs a reason and a new assignment.
- 05
Track execution
Record departure, loading delays and completion with a clear next action. Manual updates are not GPS tracking.
- 06
Close the record
Review completion evidence and approved costs. Apply settlement only where the operating model requires it.
AGREED SCOPE. NO ASSUMPTIONS.
A focused first system.
Room to grow deliberately.
First workflow to evaluate
- Task, vehicle and driver records
- Assignment, response and exception workflow
- Completion evidence and cost review
- A defined first workflow and acceptance plan
Separate evaluation required
- Live GPS, route optimisation and telematics
- ERP, payroll or third-party integrations
- Verified enterprise-scale performance
- Public bookings, payments or driver messaging
A practical first step
Start with the handoff
that slows your team down.
Discuss a real fleet workflow with BossFlow Systems. Scope and implementation are agreed separately.
Contact BossFlow Systems