Factory & company fleets
- Lorry & truck allocation
- Loading windows & exceptions
- Vehicle readiness & job ownership
WORKFLOW / ROLES BEFORE FEATURES
From Assignment to Completion
Keep the vehicle, driver and job connected. Preserve the differences between industrial fleets, freight and passenger transport.
- 01
Define the job
Record the pickup, destination, time window and vehicle needs. Cargo weight and passenger count are different requirements.
- 02
Check availability
Review capacity, maintenance, existing assignments and driver availability before allocation.
- 03
Assign an owner
Allocate a suitable vehicle and driver. Keep the assignment separate from acceptance.
- 04
Receive a response
An acceptance moves work forward. A decline needs a reason and a new assignment.
- 05
Track execution
Record departure, loading delays and completion with a clear next action. Manual updates are not GPS tracking.
- 06
Close the record
Review completion evidence and approved costs. Apply settlement only where the operating model requires it.
SAME FOUNDATION, DIFFERENT RULES
One workflow is not
one universal checklist.
Transport & freight operators
- Vehicle and driver planning
- Shipment and document readiness
- Named owners for exceptions
Transfers & charter fleets
- Accept, decline & reassign
- Trip progress & exception notes
- Approved costs & driver settlement
SEPARATE THE STATES
Assigned is not accepted.
Completed is not settled.
A driver decline remains in the record. An unapproved expense does not reduce a settlement. Missing documents do not disappear just because a vehicle is ready.
Dispatch
Allocate vehicles and own reassignment.
Driver
Respond, record progress and exceptions.
Operations
Check readiness and missing documents.
Accounts
Review approved costs and unpaid amounts.
AGREED SCOPE. NO ASSUMPTIONS.
A focused first system.
Room to grow deliberately.
First workflow to evaluate
- Task, vehicle and driver records
- Assignment, response and exception workflow
- Completion evidence and cost review
- A defined first workflow and acceptance plan
Separate evaluation required
- Live GPS, route optimisation and telematics
- ERP, payroll or third-party integrations
- Verified enterprise-scale performance
- Public bookings, payments or driver messaging
A practical first step
Start with the handoff
that slows your team down.
BOSSFLOW FLEET / GET IN TOUCH
Your fleet.
One practical conversation.
Factory lorries, freight trucks or passenger fleets: tell us your fleet size, how jobs are assigned and which handoff needs attention.
Focused on fleet dispatch and transport operations systems. Services are provided by BossFlow Systems; implementation is scoped separately.